Hawking - Events

When Hawker setup is finished, you can create a Hawking Inventory event. 

Create an Event

• In Connect, select Events in the left side menu and select 'Calendar' from the dropdown.
• Select the month and then click on the numeric date of the desired event.
• Setup the time frame for the event (Name, Date and Time Start, and Date & Time End are required fields).
• Toggle the button to 'Yes' for Include Inventory Event.
• Select 'Continue' to setup the Inventory portion of the event.
• Assign the vendors to the event by using the Include/Exclude All options or select Include/Exclude for each vendor in the list.
• Once all of the settings are correct, choose 'Save.'
• Once the Inventory Event has been created, navigate to Hawking in the left side menu and select 'Hawking.' The new event should be listed there.
• You can also look up the events that are ended by changing the toggle for 'Show ended events' to 'Yes.' 

Create New Transaction 

• When the event is about to start / has already started, you can start a new transaction with a Hawker.
• In Connect, select Hawking in the left side menu and select 'Hawking' from the dropdown.
• Click on the current Event and hit the blue 'New Transaction' button.

• Select Location (Location = Vendor that will provide Hawker with items to sell)
• Select Hawker (choose one Hawker who will be selling the items)

Add New Load

The next step is adding a new load. This means defining what kinds of goods and the quantity that the Hawker will be taking into the stadium/arena to sell directly to customers.

• Hit the blue 'Add New Load' button. 

• A new window with available Items will come up. 
• Click 'Add' next to each item you want to add to the Load. 
• You cannot add more than one item to the same load. To add different items, you need to open a new load for the same Hawker. 
• The newly added item automatically jumps to the new load and then you can change the quantity of item.
• When you're ready, hit 'Create Load' button.

• Your Load should be shown under the 'Current Loads' section.

Closing Transaction, paying Loads 

When the Hawker has the Load assigned, he can take it to the stadium/arena and start selling the items. When there are Open Loads (Transaction Status = Open), it is possible to: 

Repeat Load 

• If a Hawker sells the whole Load and needs another one, he/she should go to the Vendor to take another Load (closing previous transaction and opening a new one with new Load) or to repeat the previous one.
• To do it via Connect, select Hawking in the left side menu and select 'Hawking' from the dropdown.
• Open the current event and select open current loads.
• Click on a selected Open transaction and hit 'Repeat Load.'
  
• As a result, the current Load will be added once again to the Current Loads for that Hawker.

Delete

• Deletes the load from the list.

Pay

• When the event is over, there's nothing more to sell, or the Hawker finishes his/her shift, you can start doing the cash settlement between the venue and the Hawker. 
• To do it via Connect, select Hawking in the left side menu and select 'Hawking' from the dropdown.
• Open the current event and select open current loads.
• Click 'Pay.' This allows you to settle the commission for the Hawker and the amount of sold products that is for the venue. 
  
• After clicking the 'Pay' button, there are several additional options that can change the final settlement:
  
  • Spoilage = enter quantity of items that were spoiled during the event 
  • Return qty = enter quantity of items for return 
  • Last Load = Yes / No
    • Last Load = Yes: this will be the last load sold by that Hawker. To be able to sell this load, all the previous Loads must be paid by the Hawker.

Settlement

• When all the Loads are paid and there is one Load marked as 'Last Load,' the Transaction changes to 'Pending Close.'
• At that moment, you can click on the blue 'Settlement button.
  
  
  
• Settlement shows information for the Venue on how much they owe a Hawker, how much the Hawker made on that Transaction and how much was earned as a Venue. 
• Print report: This will include a summary of the transaction. There's a place for signatures for both the Hawker and the Venue.
• Settle: the transaction should change from Pending Closed to Closed. The only action available for this Transaction now is 'Print Report.'

Pending Close transaction


Settled transaction 

Print Report 

When you hit the 'Print Report' button, a Hawker Statement pdf file is downloaded. The Report includes:

• Venue Name
• Hawking Location
• Printed date 
• Hawker 
• Event name
• Hawker ID 
• Date 
• Information about Loads, Commission, items 
• Place for Hawker Signature and Supervisor Signature
   
  A sample Hawker Statement