Inventory is a complete list of items in stock at a venue. The Inventory tab in Connect is an easy way to keep track of items for the events at every venue.
If Inventory is not available at your venue, please contact Support for more information.
Pre-Event Setup
An inventory event must be created in order to generate stand sheets to track stock and sales.
- In Connect, click Events in the left side menu and select Calendar from the dropdown button.
- Select the month and then click on the numeric date of the desired event.
- Setup the time frame for the event (Name, Date and Time Start, and Date & Time End are required fields).
- Toggle the button to Yes to Include Inventory Event.
- Select Continue to set up the Inventory portion of the event.
- Assign the vendors to the event by using the Include/Exclude All options or select Include/Exclude for each vendor in the list.
- Once all of the settings are correct, choose Save.
- In Connect, click Events in the left side menu and select Manage Events from the dropdown.
- The list of events for the current month will be displayed.
- Locate the current event and select View Stand Sheets on the right.
- The vendors in the event and the associated stand sheets will be listed.
- To print Stand Sheets, click the Hamburger at the top of the page for venue level export options.
- Click the Hamburger to the right of a specific vendor for vendor level export options.
Post-Event Process
Stand Sheet Adjustments & Closing
Once the event has ended, the inventory needs to be reconciled. The count out values can be entered at the terminal or in Connect directly.
- In Connect, click Events in the left side menu and select Manage Events from the dropdown.
- The list of events for the current month will be displayed.
- Locate the current event and select View Stand Sheets on the right.
- The vendors in the event and the associated stand sheets will be listed.
- Search for and select the name of the location that you would like to adjust.
- Adjust the wastes, comps and count-out numbers.
- Scroll to the item or items that need adjustments and type in the correct totals.
- Note: the totals will save automatically after entering in the stand sheet.
- Once all adjustments are made and count-out numbers are correct, select Close in the top right.
- Once the stands are closed, you can generate the Inventory reports.
Running Inventory & POS Reports
Appetize has a large number of Inventory Reports that can be exported as Excel, PDF and/or CSV files. These reports can be printed, shared, or saved for future use.
In Connect go to Inventory and select Reports in the drop down to see all of the most commonly used reports to reconcile at the end of an event.
- Cost of Goods: Analyzes item sales and costs and compares to venue sales for a given timeframe.
- Recap Report: Provides over/short analysis for vendors based on POS sales and product counts.
- Revenue Reconciliation: Provides over/short analysis for vendors based on POS sales and tenders received.
- Revenue Analysis: Venue overview and vendor breakdown of inventory, POS, and revenue analysis by item.
In Connect, go to the Analytics tab and select Reports. There will be a drop down with the following reports relevant to the event.
- Revenue: Shows all items sold by the venue, individual vendors, as well as individual employees.
- Cash Reconciliation: Provides cash revenue balances.
- Cash Room Management: Enter the final User and Venue cash totals into the Cash Room to record Event totals and determine any variance.
- Refunds: Shows all refunds (if any) issued and the reason selected (if applicable).
Cash Room: The report includes User and Vendor Cash counts by denomination from started banks, cash pulls/adds, and finalized entries. Log into Connect, select Cash Room and select Reports to see the following relevant reports.
- Tender Summary
- Cash Summary
- Denomination
- Breakdown
Advanced Analytics also contains POS and Inventory reports that can be used to reconcile the event.